LifecycleMaintain
Pillar 03 — Fleet Uptime

Ensure compliance and protect margins by minimizing downtime.

Eliminate operational bottlenecks with automated scheduling for servicing, compliance, and unexpected repairs. Operations managers keep vehicles safe and legal through proactive alerts. Executives benefit from mitigated regulatory risks and significantly reduced total cost of ownership.

99%Compliance adherence
AIDocument agents
LiveTelemetry feed
Module 01 — Compliance & AI

Proactive compliance & AI-powered risk management

A single control room watching every safety event, recall, and certificate — with AI agents processing the paperwork before a human ever touches it.

01

Automated Compliance Engine

Multi-point safety checks, automated end to end.

AI02

AI-Agent Document Processing

AI agents review, validate and process — no human input.

03

Intelligent VOR & Availability Tracking

Live VOR status and availability across all vehicle types.

04

Automated PCN & Recall Management

Recalls and PCNs tracked and closed before costs escalate.

05

SLA Responsibility Matrix

Distinct SLAs per operator, client and vendor — built in.

Real-Time Monitoring

Compliance monitoring timeline

Every regulated event — captured, scheduled, and closed in sequence, so nothing slips through.

MOT12 MAY 2026

Annual MOT — passed

LV24 OGR cleared its annual test; the next MOT is auto-scheduled and locked against the asset for May 2027.

Service09 MAY 2026

Scheduled service due

A work order was raised and dispatched to the approved vendor automatically, with PO authorization in flight.

Recall06 MAY 2026

Manufacturer recall closed

Safety recall R-2208 was tracked to full closure across 47 affected vehicles, with evidence retained on each asset.

PCN03 MAY 2026

Penalty charge notice processed

The responsible driver was identified and the PCN actioned before escalation costs could accrue against the contract.

Inspection01 MAY 2026

Safety inspection logged

A walkaround inspection was captured on the mobile app; flagged defects were raised straight to work orders.

Module 02 — Cost Control

Advanced work order & cost control architecture

Every job governed from raise to recharge — no maverick spend.

1
Stage 01

Work Order

Raised for scheduled service, compliance, recall, or a reported defect.

2
Stage 02

Approval

Multi-tier PO sign-off cross-referenced against vendor price lists and SLAs.

3
Stage 03

Vendor

Assigned to the workshop, who track jobs and request authorizations.

4
Stage 04

Completion

Closed, recharged to customer, and archived against the asset ledger.

Five core capabilities
01

End-to-End Work Order Lifecycle

Service, compliance, recall and defect jobs — one flow.

02

Automated PO Issue & Multi-Tier Approvals

Approvals cross-referenced against vendor price lists and SLAs.

03

Integrated Vendor Portal

Workshops track jobs and receive real-time authorisations.

AI04

AI Claim & Recharge Management

Auto-recharge damage costs with telemetry and photo proof.

05

Centralized Document Management

Every work order, invoice and log mapped to each vehicle.

Module 04 — Vendor Network

The vendor portal

A self-service network where every workshop handles jobs, approvals, SLAs, and proof in real time — without a single email.

01

Total Work Order Visibility

Vendors track active and upcoming work orders in real time with an interface built for seamless job management.

02

Streamlined Cost & PO Approvals

Digital requests for purchase orders and cost approvals happen instantly, accelerating job sign-offs and minimizing delays.

03

Automated Alerts & Event Management

Immediate alerts for maintenance schedules, recall events, and mileage checks keep your fleet moving.

04

Smart Contract & SLA Checks

Built-in validation monitors vendor SLAs, R&M contracts, and warranties to prevent compliance gaps and billing errors.

05

Mandatory Document Submission

A secure digital checklist manages submission and verification of mandatory certifications and vehicle documentation.

06

Live & Offline Communication

Centralized message logs keep vendors and operations aligned, tied directly to each specific work order.

Module 03 — Connected Field Ops

Field operations & telematics, in the palm of your hand

Give workshop and yard teams a mobile command center — search any asset, log defects, raise work orders, and act on live telematics from anywhere.

OGRE Field app — asset search screen OGRE Field app — defect detail and vehicle illustration screen

Field Operations Mobile App

Search assets by multiple parameters, log real-time defects, and raise and manage active work orders on the move.

Deep Telematics Integration

Track precise vehicle locations, monitor live mileage, and pull active engine diagnostics into the dashboard to pre-empt breakdowns.

Rapid Breakdown Management

Accelerate response with instant vendor assignment, ETA tracking, portal status updates, and automatic replacement deployment.

In-Life & End-of-Life Repairs

Segment and log repairs across the contract lifecycle, separating routine upkeep from end-of-life refurbishment to protect margins.

Ready to take control of your fleet?

See how OGRE transforms fleet and rental operations — book a personalised demo with our team.